Urgent requirement for a Procurement & Admin Staff

Dear Member,

 

We are a foreign investment’s trading company with target market Oil & Gas, Marine/Shipyard, Petrochemical Mining Industries and High risk building industries, seeking for Procurement & Admin Executive with criteria as shown below:

 

 

GENERAL RESPONSIBILITIES

Under the direct supervision of the Director, the position is responsible for performing confidential administrative clerical duties relating to organizing and coordinating procurement activities, review and distribution of information to include:

·         Request For Quotation (RFQ)

·         Official Bid

·         Price Quotation

·         Purchase Order

·         Recording & Filling

·         Working knowledge of procurement laws and purchasing procedures (well understand about PTK 007 is an advantage)

·         Ability to perform clerical work with a high degree of accuracy;

·         Ability to work independently, applying established procedures to varying situations, referring only new or unusual matters to the Director

 

 

·         ESSENTIAL TASKS (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Organize all procurement activities relating to request for proposals, sealed bids, and price quotes.

• Review requisitions for completeness and accuracy; work/do follow up on discrepancies with the initiating department (if any), identify available suppliers for each requisitioned item.

• Organize and maintain computerized records containing vendor and bid information.

• Process requisitions into purchase orders

• Receive, open, screen, log and date stamps bid responses/quotations, mail as required and organize bids for review by the specialist.

• Perform general clerical duties such as maintaining general files, typing, data entry, opening mail, and completing and processing standard purchasing forms.

• Coordinate and schedule meetings and appointments as requested; respond to inquiries which do not require the personal attention of the Director

• Correspond with vendors regarding prices, product availability, and delivery.

• Respond to inquiries from customer regarding requisitions, purchase orders, contracts and other neccessry information.

• Assist in answering incoming calls.

• Perform related work as required. 

 

KNOWLEDGE, SKILLS AND ABILITIES Skill in the use of a personal computer and word processing software, including rapid data entry keyboarding functions, databases, spreadsheets

·         Understand and temporarily to accept the HR task, as below:

-          Attendance list

-          Staff salaries

-          Represent company for meeting with some government bodies

 

EDUCATION AND EXPERIENCE

Technical Diploma with Advance level of English and/or Mandarin anguage plus Clerical experience in an office environment.

Requirement:

·  Male/Female, max 35 y.o

·  Minimum 2 Years Experience in same positon (Engineer background is preferred)

·  Knowing well PTK 007 rev. 3

·  Application & Internet (Min. Excel, Word & Powerpoint)

·  Has a good attitude and communication skill as well

·  Has own vehicle

 

Interest candidate is please to drop CV to: ir_x.kikeh@yahoo.com.my not later than April 14^th, 2107

 

Have A Great day ahead

 

Thanks & regards,

The recruiter